Bickington Village Hall

Covid Risk Assessment

Introduction

This page provide the risk assessment for the day to day operation of the hall and recommendations for the hirer to consider.

Risk Assessment for hirers

 

Area of Risk

Risk identified

Actions to take to mitigate risk

Notes

Cleanliness of hall and equipment, especially after other hires

Other hirers or hall cleaner have not cleaned hall or equipment. Our group leaves hall or equipment without cleaning.

Group to make sure regularly used surfaces are cleaned before, during and after hire e.g. tables, sinks, door and toilet handles. 

Can we bring our own equipment? Yes, domestic cleaners are satisfactory, especially bleach and proprietary virus killers.

Managing Social distancing and especially people attending who may be vulnerable

People do not maintain 2 m social distancing between ‘bubbles’ or individuals

Advise group they must comply with social distancing as far as possible and use one-way system. Adopt layout advised. Follow signs for guidance on use of toilet. 

Ask people to BYO food and drink, if appropriate.

Respiratory hygiene

Transmission to other members of group

Catch It, Bin It, Kill It. Encourage group to avoid touching mouth, eyes, and nose. Provide tissues ask all to dispose into a bin or disposable rubbish bag, then wash or sanitise hands. 

Remember to bring tissues and hand sanitiser. 

Remember to empty any bins used into kitchen bin at end of hire. 

 

Hand cleanliness

Transmission to other members of group and premises

Advise group to use sanitiser on entering and exiting the hall, to wash hands regularly using soap and paper towels.  

 

Someone falls ill with COVID-19 symptoms

Transmission to other members of group and premises

Follow hall instructions. Move person to safe area, obtain contacts, inform cleaner. 

Patient should go home immediately if possible. If not, move to isolation area.

 

Hall Risk Assessment

 

Area or People at Risk

Risk identified

Actions to take to mitigate risk

Notes

Volunteers – Identify what work activity or situations might cause transmission of the virus and likelihood staff could be exposed

Cleaning surfaces infected by people carrying the virus.

Disposing of rubbish containing tissues and cleaning cloths.

Deep cleaning premises if someone falls ill with CV-19 on the premises.

Occasional Maintenance workers.

Stay at home guidance if unwell at entrance and in Hall. Volunteers provided with protective overalls and plastic or rubber gloves. 

Volunteers advised to wash outer clothes after cleaning duties.

Staff given PHE guidance and PPE for use in the event deep cleaning is required.

Volunteers may need guidance as to cleaning. For example, cloths should be used on light switches and electrical appliances rather than spray disinfectants, rubberised and glued surfaces can become damaged by use of spray disinfectant too frequently.

Volunteers– think about who could be at risk and likelihood staff/volunteers could be exposed.

Volunteers who are either extremely vulnerable or over 70. 

Staff or volunteers carrying out cleaning, caretaking or some internal maintenance tasks could be exposed if a person carrying the virus has entered the premises or falls ill. 

 

 

 

 

Mental stress from handling the new situation.

Discuss situation with volunteers over 70 to identify whether provision of protective clothing and cleaning surfaces before they work is sufficient to mitigate their risks, or whether they should cease such work for the time being. 

Talk with trustees and volunteers regularly to see if arrangements are working. 

Volunteers will need to be warned immediately if someone is tested positive for COVID-19 who has been on the premises.

Details of a person’s medical condition must be kept confidential, unless the volunteer agrees it can be shared.

 

 

 

 

 

It is important people know they can raise concerns.

 

 

 

 

Car Park/paths/ patio/exterior areas 

Social distancing is not observed as people congregate before entering premises. 

Parking area is too congested to allow social distancing.

People drop tissues.

 

Mark out 2metre waiting area outside all potential entrances with tape to encourage care when queueing to enter.

Cleaner asked to check area outside doors for rubbish which might be contaminated, e.g. tissues. Wear plastic gloves and remove.

Transitory lapses in social distancing in outside areas are less risky, the main risk is likely to be where people congregate or for vulnerable people.

Ordinary litter collection arrangements can remain in place. Provide plastic gloves. 

 

Entrance hall/lobby/corridors

Possible “pinch points” and busy areas where risk is social distancing is not observed in a confined area.

Door handles, light switches in frequent use.

Identify “pinch points” and busy areas. Consider marking out 2 metre spacing in entrance area.  Create one-way system and provide signage.

Door handles and light switches to be cleaned regularly.

Hand sanitiser to be provided by hall

Hand sanitiser needs to be checked before each event.

Provide more bins, in entrance hall. Empty regularly. 

Main Hall

Door handles, light switches,

window catches, tables, chair backs and arms.

Window curtains.

 

 

Social distancing to be observed

Door handles, light switches, window catches, tables, chairs and other equipment used to be cleaned by hirers before use. 

 

Social distancing guidance to be observed by hirers in arranging their activities.

Hirers to be encouraged to wash hands regularly.

Consider removing window curtains and any other items which are more difficult to clean and likely to be touched by the public. 

Curtains removed.

Provide hand sanitiser. 

Small meeting room/Isolation area

Social distancing more difficult in smaller areas

Door and window handles

Light switches

Tables, chair backs.

Recommend hirers avoid use of small room, other than as Isolation Area.

Surfaces and equipment to be cleaned by hirers before use. 

 

Use only as store and isolation area.

Kitchen

Social distancing more difficult 

Door and window handles 

Light switches

Working surfaces, sinks

Cupboard/drawer handles.

Fridge/freezer

Crockery/cutlery

Kettle/hot water boiler

Cooker/Microwave

Consider encouraging hirers to bring their own Food and Drink for the time being.

Kitchen closed except for access to drinking water.

Store cupboards (cleaner etc)

Social distancing not possible

Door handles, light switch

Public access unlikely to be required. Cleaner to decide frequency of cleaning.

 

Toilets

Social distancing difficult.

Surfaces in frequent use = door handles, light switches, basins, toilet handles, seats etc. Mirror.

 

Hirer to control numbers accessing toilets at one time, with attention to more vulnerable users.

Hirer to clean all surfaces etc before public arrive unless staff have precleaned out of hours.

Consider signage and posters to encourage 20 second

hand washing.

Ensure soap, paper towels, tissues and toilet paper are regularly replenished, and hirer knows where to access for re-stocking if needed. 

Queueing signage.

Hand washing poster.

Events

Handling cash and tickets

Too many people arrive 

Organisers arrange online systems and cashless payments as far as possible. For performances seats to be limited, booked in advance, 2 seats between individuals or households.  

See National Rural Touring Forum guidance, Section 2.6