Bickington Village Hall

Health and Safety Policy


BVTL 13 (1) 



  1. This document sets out the Trust’s policy for how the health and safety interests of any who are involved in the Trust’s enterprise are to be promoted.
  2. The Trust’s enterprise is defined as any activity undertaken by any Trustee, member of the Management Team or its supporters, or by anyone under contract to the Trust, in connection with the pursuit of the Trust’s objective, which is to provide a centre and facilities for the social welfare of the community of Bickington.
  3. The policy is applicable to all the above.  It is to be passed on to any organisation or person who works under contract to the Trust or Management Team when the contract is negotiated.  
  4. BVTL 13(2) sets out the obligations expected of the contractor regarding health & safety and CDM while on site, and of the Trust to the contractor.  It should be read by the contractor in advance of any work being authorised, and signed as part of the contract for the work.   

Health & Safety legislation

  1. The Health & Safety at Work Act was drawn up specifically for the regulation of health and safety practices by employers. The Act is part of a wide panoply of regulations which apply to activities within the workplace, such as fire regulations, gas appliance regulations, noise regulations and the like, all of which are potentially relevant or directly applicable to activities by or under the Trust.  
  2. While the Trust is not normally specifically an employer[1], the Act is intended for the welfare of all in the workplace, and its sense applies to all in the enterprise.  
  3. Equally, Bickington is a small community from which a very small team make up the Trust and Management Team.   The essence of this policy is that the spirit of the Act applies to all within the enterprise, even if it is unable to resource its undertakings in the way that would apply for a sizeable company.  


The prime aspects of the policy

  1. It is the responsibility of all who are involved in the enterprise, and particularly the Trustees and members of the Management Team, to make provision in every activity of the enterprise for the health, safety and welfare of anyone who is involved in or affected by those activities. 
  2. While the principal concern must be for those who attend events in the Hall or on the adjoining land, the concern applies equally for anyone in or on the Trust’s property at the Trust’s bequest, or as authorised through the Management Team.  The prime task is, by taking preventative measures, to do away with the risk of injury or ill health to anyone using or working on the Hall as a result of an accident or foreseeable event.  
  3. While the Trust and Management Team are covered by insurance against such circumstances, use of the insurance cover should be looked upon as a last resort.  The activities of the enterprise should always be viewed by the outsider as those of a responsible employer who is always conscious of the health and safety of the involved individual.  


  1. The responsibility for ensuring that this policy is followed rests with all who are involved with pursuing the enterprise.
  2. The Management Team, under its Chairman, is responsible for ensuring that the necessary material measures are in place (see below).
  3. The Company Secretary is responsible for reporting to the Trustees, at the first meeting of the year, as to compliance with the policy and any recommendations for change. 
  4. Should an accident occur which is considered to be notifiable, the matter is to be referred first to the Chairman of the Management Team.  He or she will be required to put in place preventative measures immediately so as to help avoid a repeat occurrence, before informing the Trust Chairman and before the Health & Safety Executive is informed.

Particular measures

  1. Design.   Changes to the building or to its access at ground level, or to the grounds, are to make provision for safe and easy access by wheelchair users, the elderly and the infirm. 
  2. Contractors.  Contracts are to include clauses by which the contractor accepts responsibility for complying with this policy in addition to any regulation required by law.  See also BVTL 13(2).
  3. Fire.  Extinguishers, inspected and tested to meet current regulations, are to be present at all times in  1) the main Hall  2) the Meeting Room, adjacent to the kitchen  3) the rear foyer  4) the store room
  4. Fire routine.   To be posted at all times at a prominent place in the main Hall.
  5. Escape instructions.  To be posted at all times in a prominent place in 1) the main Hall  2) the store room
  6. Warning notices and/or barriers.  Any construction, reconstruction, alteration or repair work which may involve risk to others from holes, falling objects, noise, electrical power, gas, dust or smoke is to be accompanied by warning notices and/or barriers to keep others away.  



  1. This policy has been reviewed in spring 2018 and amended to reflect minor changes in management practice.   


Robin Colby

Trust Chairman

July 2018


[1]The Trust ethic is of voluntary unpaid service.  From time to time the Management Team may take on a paid employee, for example a cleaner.